Designing workspace for wellbeing

Designing workspace with a focus on employee wellbeing is a crucial aspect of fostering a positive and productive work environment.

The physical environment plays a significant role in influencing an individual’s mental and emotional state, directly impacting their overall wellbeing. By incorporating thoughtful design elements, organisations can create workspaces that promote health, happiness, and productivity among their employees.


Firstly, lighting is a fundamental aspect of workspace design that can significantly impact wellbeing. Natural light is proven to enhance mood, increase productivity, and regulate circadian rhythms. When possible, prioritise large windows and open spaces to maximise access to natural light. Additionally, consider incorporating adjustable artificial lighting to accommodate varying tasks and individual preferences. A well-lit workspace not only reduces eye strain but also contributes to a positive and energising atmosphere.


Ergonomic furniture is another critical component in designing a workspace for wellbeing. Employees spend a significant portion of their day sitting at desks, and poorly designed furniture can lead to discomfort, fatigue, and long-term health issues. Invest in adjustable chairs, sit-stand desks, and supportive accessories to promote proper posture and reduce the risk of musculoskeletal problems. Encourage employees to personalise their workstations to suit their needs, fostering a sense of ownership and comfort.

Space to move

Creating spaces for movement and physical activity within the workspace is essential for promoting overall wellbeing. Incorporate designated areas for stretching, yoga, or quick workouts to encourage employees to take breaks and engage in physical activity. Consider providing fitness equipment or organising group fitness classes to make it easier for employees to integrate exercise into their daily routine. Physical activity has been linked to improved mental health, increased energy levels, and reduced stress.

Breakout space

In addition to physical health, mental wellbeing is a crucial consideration in workspace design. Open floor plans and collaborative spaces can foster a sense of community and teamwork, but it’s equally important to provide private areas for focused work and concentration. Balance is key, as employees need both collaborative and quiet spaces to perform optimally. Integrate comfortable breakout areas, quiet rooms, and soundproof spaces to cater to various work styles and preferences.


Biophilic design, incorporating elements of nature into the workspace, is gaining prominence for its positive impact on wellbeing. Introduce plants, natural materials, and views of greenery whenever possible. Research suggests that exposure to nature in the workplace can reduce stress, increase creativity, and enhance overall job satisfaction. Incorporating biophilic elements not only contributes to a visually appealing environment but also positively influences the psychological wellbeing of employees, as well as improving air quality.


Creating a supportive and inclusive culture is essential for overall employee wellbeing. Designing a workspace that encourages social interaction, collaboration, and a sense of community can contribute to a positive work atmosphere. Provide communal areas such as break rooms, lounges, or shared kitchen spaces where employees can connect on a personal level. Foster a culture that values work-life balance, discourages excessive overtime, and promotes regular breaks to prevent burnout.

Robust tech provision

Technology also plays a role in designing a workspace for wellbeing. Ensure that the workplace is equipped with the latest tools and technologies to facilitate efficient work processes. Implement digital solutions that streamline tasks, reduce stress, and enhance communication. Additionally, provide training and support to help employees navigate and leverage technology effectively, minimising frustration and boosting confidence.

Designing workspace for wellbeing involves a holistic approach that considers physical, mental, and social aspects of employee health. By prioritising natural light, ergonomic furniture, physical activity, mental health support, biophilic elements, a positive culture, and technology integration, organisations can create a work environment that not only promotes employee wellbeing but also enhances overall productivity and satisfaction. Investing in a thoughtful and well-designed workspace is an investment in the success and longevity of both the organisation and its employees.

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